A reporting system that brings playlist activity and feedback together, checks what can be claimed, and prepares the client update.
My playlist promotion service entails sending my clients' music to people who may add it to a playlist, and may leave a comment or feedback that I'd want to share with the client, or keep for my internal records to sharpen future pitches to this curator. At its worst, simply tracking and recording what happened across my campaigns used to eat close to three days of every week. Curator replies, analytics platform activity, and submission results lived in different places. Every client update meant collecting them again and deciding which results I could honestly claim.
The breakthrough was teaching the process to an assistant with no music-industry background. Every judgment I made instinctively had to become a rule someone else could follow. No reply doesn't mean a rejection. Saying they'll add a song isn't proof they have. Once a result is confirmed, weaker evidence cannot erase it.
Every afternoon, the system gathers playlist activity from Songstats, email replies from Gmail, and responses to music submissions from SubmitHub. It matches the evidence to the right campaign and placement. If an email and a platform both report the same playlist add, they become two sources supporting one result, counted once.
A model reads the replies and identifies the music, the outcome, and the exact words supporting that interpretation. Code checks those interpretations against campaign and playlist records. Unclear matches or outcomes come to me for review before they become client claims. The results also update each music curator's history, informing who I pitch next.
Those records feed each campaign's dashboard and, twice a week, a drafted client email with running totals and the report link. I review the results, adjust the framing for the relationship, and send. The system does the collecting and reconciliation; I remain responsible for what the client hears. For a four-week campaign, what once took roughly sixteen hours now takes about eighty minutes of my attention, or twenty minutes per week.
